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Should the editors accept Word files from authors?
It is always a mistake for editors to accept Word files from authors. Don't do it, no matter what your reasons. Don't do their formatting for them, don't do their proofreading for them, and don't create a PDF file for them. It always causes more problems than it solves. If an author is unwilling to provide a paper that is proofread and formatted correctly, the paper should be rejected. We will back you up if you reject a paper because the author does not do a reasonable job of following the style sheet.
Should the editors proofread or copy edit the papers?
No. The goal with the proceedings is to get the work out promptly. Typos and other errors are unfortunate, but there is a trade-off between speed and proofreading. Go ahead and skim each paper. If you see just a few minor typos, ignore them. If you see a few significant typos, tell the author to fix them and to check for others. If the paper is filled with errors, tell the author that you will reject the paper if the author does not submit a corrected version within a couple of weeks. We will back you up if you reject a paper because it is sloppy.
What should the editors do if one or two authors are holding up the volume?
There will often be one or two authors who ignore deadlines and expect everybody to wait for them. When you run into an author like that, check first that your e-mails to the author aren't going astray, and then reject the paper. We will back you up if you reject a paper because the author ignores deadlines. (A delay of a few days is normal. A delay of a few weeks may be justified due to birth, death, or serious illness. A delay of a few months is never acceptable.)
Can proceedings have creative titles?
No, but they can have short creative subtitles. To avoid conflicts in proceedings titles, make ordering easier for libraries, and facilitate order fulfillment for us, the main title must be either "Proceedings of" or "Selected Proceedings of" followed by the name of the conference. If the conference does not have a series number or year in its name, the year of the conference must be added in the proceedings title. For example, "Proceedings of the 2014 Conference on Phonemes and Lexicography" rather than "Proceedings of the Conference on Phonemes and Lexicography".
Do proceedings have ISBNs?
Yes. We assign an ISBN to each proceedings, which applies to the print edition. Because Cascadilla Proceedings Project is an imprint of Cascadilla Press, the ISBN starts with the same prefix (978-1-57473) as Cascadilla Press titles. Because the web edition is really free web access to the print edition and cannot be ordered as a separate product, there is no separate ISBN for the web edition.
Is the on-line edition of a proceedings identical to the print edition?
Yes, every paper published on the Cascadilla Proceedings Project web site is identical to the print edition in content, formatting, and pagination.
Do volume editors sign a contract?
Yes, a contract is sent to volume editors after a proceedings has been accepted for publication by Cascadilla Proceedings Project.
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